Executive Committee Meeting
August 8, 9, 2016
Members present: Keith Greenarch, chair, Rene Cummins, vice chair, Kimlyn Lambert, treasurer, Ping Miller, secretary, Kay Miley, member at large.  Staff: Debbie Hippler
Members absent: none

The meeting was called to order at 9:00am.
Items discussed
* Codification.  The committee had no knowledge of any work or progress on this subject.  Keith and Debbie will work together on this to obtain a Governor’s executive order to cover the SILC and then work with legislators to have a law passed to take care of codification permanently.
* Composition of the Executive Committee.  The committee is comprised of all elected positions and others as the chair deems fit.  Mark Steele will join the committee as of October 1.
* Committees.  The composition of standing committees and Goal committees was discussed.  The importance of committee attendance was discussed and will be stressed as part of the requirement to attend all duties at least 75% of the time.  Committee participation requires approximately 60 – 90 minutes a month.
o Policy Committee – Rene Cummins will chair
o Finance Committee – Kimlyn Lambert will chair, Ping Miller as back up.  This committee will also handle the reporting of Goal 5
o Membership Committee – Kay Miley will chair
o Ad hoc Bylaws Committee – Rene, chair, Gary Ray, Mark Steele and Debbie Hippler
o Ad hoc PR Committee – Gerald Green will chair
* Goal committees
o Committee request forms will be sent to all members when the SPIL is approved, asking for top three choices.  All members are asked to serve on at least one Goal committee.  Standing committee can be requested as well.
o Will meet at least once a month, Chair or designee to determine time (does not have to be during business hours)
o Take attendance and absentees
* Excused absences if chair is notified prior to meeting
o Take minutes to be turned into the SILC office within 7 days
o All members will receive training on the following in regards to committees 
* Responsibilities
* How, why and reporting of the process
* Through policy and procedures
* Chair or designee to report quarterly
o Reporting Tool, one for each Goal committee.
* SILC meeting dates for 2017
o February 2 – 3
o May 4 – 5
o August 3 – 4
o November 2 – 3
* Parliamentarian and SILC meeting proceedings were discussed.  
o Only Committee chairs  reporting 
o No public comment till the afternoon
* Trainings for 2017
o October – committee processes and reporting tools
o February – Mental Health
o May –  not sure
o August – Transportation
Meeting adjourned for Monday, August 8 at 4:00pm












Meeting was continued on Tuesday, August 9 at 9:00am
* PA policy
o The amount of $15.52 will be paid only for assistants who are trained and licensed as a personal care assistant.
o $8.00 and hour will be paid for assistance with meals and preparation of council members
* Youth Leadership Forum
o Update on supplies
o Funds from prior fundraising
o Part B funds remaining that has a second year of spending
o Part B funds in first year/ 2017 contract
o Brain storming for 2017, how to make it happen
o Kay McMillan spoke to the Executive Committee regarding the Youth Leadership Forum future and asking for explanation of SPIL language regarding the Youth Leadership Forum
* Centers
o Reporting of Part B funds
o Network as one
o Supply purchases
* Independent Living Summit
o Date – April 11 – 13
o Committee to arrange
* Flyer or brochure for February meeting IMPORTANT
* Handout
* Reception
* Conference reporting form
o Policy committee to revisit the reporting form
o One rental car per group is needed
* Conference request
o Attendance will be influenced by your participation in SILC and committee meetings
o Has to be requested by early bird registration date
Meeting was adjourned at 3:30 pm