Executive Meeting 4/18/17 SILC Office Attendees: Rene Cummins, Ping Miller, Keith Greenarch, Mark Steele, Kay Miley, Kimlyn Lambert. Staff: Debbie Hippler Meeting called to order at 10:05am Mark provided overview and lessons learned from this year’s IL Summit * The IL Summit was built upon last year’s success but continued structure is needed. * Evaluations came back positive; however Ex. Officios questioned the appropriateness of the message presented to legislators. * Overall, this year’s IL Summit was successful. Executive Committee suspended for Membership Committee (11:00 to 11:15) * May teleconference call with Executive Committee and Paula McElwee o Understand WHY she is recommending her visiting NC o Can she help us understand WHAT to do & HOW we can improve IL Summit 2018? o Recommend her visiting NC in August, having a full Thursday training. Goal Committees (11:14am-11:35am) * Committee Meetings: o Executive, Membership, Policy, and Finance Committees meet regularly o Goal Committees were sent the Information to compile their report. Additional information will be sent this afternoon. All goal committees should be able to pull information together for SILC Meeting in May. * The question of Subcommittees was raised and determined to be unnecessary. Conference Attendance Requests (11:36am- 11:45) * Two Members are typically sent to conferences. * Priority is given to new members. The finance committee reviews funds for attendance * NCIL Conference applications were discussed. Kay Miley, Sandra Hicks, and Jeff McCloud had applied to attend. The members were polled asked to vote for two. o Jeff McLoud received 5 votes, Sandra Hicks received 4 and Kay received 1. Jeff and Sandy will attend NCIL as representatives of the NSILC. Travel Reimbursement policy * A reimbursement policy needs to be established to insure consistency. o This will avoid conflicts that have risen in the past. * What is beneficial for SILC? Policy committee will review recommendations. Kimlyn will provide a comprehensive federal policy that she uses to executive committee and policy committee for review. Newspaper Stop * $1,000 was paid a while back for travel while pursuing newspaper advertisement/marketing o Per Finance Committee, a recommendation made to cease this avenue of marketing. To date there is no benefit to the SILC. To date, nothing has been produced there is no return on our investment. * (Kimlyn/Rene) made a motion to cease newspaper marketing. Send certified letter to verify all understand there will be no further actions in this direction. * All documentation is to be kept, Include notice with copy of check payment. The SPIL states that we will Send 2 Youths to APRIL Conference * A determination needs to be made on what expenses will be covered. * Use of the Jenny Wolfe Rossi fund with the Developmental Disabilities Council will offset the cost. * 2 scholarships were awarded last year but were no-shows. * Reviewing the Youth Leadership Forum applications for prospects is one consideration. * Kay McMillan was suggested to help review candidates. * Candidates will be chosen by August. Contracting with a Grant Writer * Contracting a Grant writer to look for funds for the Network of Centers could be done in lieu of purchasing supplies for the CILs. * Mark shared the feedback received from the center directors. o Mark to get back with center directors to ensure we’re on same page that this is for the network and provide feedback before the May quarterly meeting. * Any grants would be on behalf of the Network of Centers for collective savings Hiring a Policy Analyst * Julia Adams is a potential prospect to help the SILC obtain codification. o Renee to reach out to Julia to get ball rolling Quarterly Business meeting * Timer needed for the public comments. o Public comments/questions will be allowed after each committee report * Ex. Officios are requested to report on the collaborations mentioned in the SPIL. * Do we ask goal committees to same standard of 10-days prior? o Hard to request this due to timing of the committee meetings o Can we recommend folks submit the first 2 months of quarter and then provide the 3rd month orally during meeting? Thursday Board Enrichment * Review of the indicators and assurances for Centers that have been in place for a long time. * New minimum indicators for the SILC, the role and duties of the CILs, SILC and the DSE. These will all be shared during this training time. YLF Update – Dave Wickstrom * All documents are ready for printing; prepared for event now * Due to various issues noted below… Dave indicates they would like to consider carrying over funds for next year’s YLF (if possible). See Next Steps below… * Various Issues on the table: 1. Problem with NC State a. Currently do NOT have contract at NCSU… b. Right now it’s under negotiations. Date that is reserved works out c. Issue with construction where we usually hold YLF and can’t lock down cost i. Going back to place on 1st floor that they used to hold YLF (behind dorms); 2. Issue with having only 5 applicants a. 4 applicants from RAL/DUR b. 1 applicant from Winston-Salem. c. Application process is closed now. 3. Issue with No PETS Funding this year a. This was how they were going to fund expansion and costs. Already putting 10K Part B funds and Staff helping in full capacity b. Assume no PETS funding. Typically contracts takes over 3 months…and will probably run thru June given we don’t have a contract yet….which is when YLF is scheduled. * Need technical advice on how to proceed o Dave has contract and SILC does not have weigh-in on your existing contract o The only thing SILC can do is seek technical advice on whether we can carry-over funds and if not… redistribute the funds to centers. New Partnerships with Kerr-Tar as a result of the meeting Melea led as a result of her meeting with the legislator from Granville County at the Independent Living Summit. * MISC/Other: Working on a grant with diabetes foundation – partnership is in progress (triggered by summit from a legislator) YLF Funding Next Steps Discussed Further: * Debbie will seek clarification from Deb Cotter and her superiors. * Trying to determine is the (~$4-5k) can be utilized, if not this may be sunk cost. * Keith to request Dave to forward the applicant information. * Committee looking to consider these applicants for the APRIL rural conference in Fall. Meeting Adjourned 2:05pm